Academic Imaging Associates

Digital Imaging, Technology & Services
For Libraries, Archives, Museums & Scientific Institutions

ACADEMIC IMAGING ASSOCIATES

GENERAL NEEDS ASSESSMENT FORM

Matching the correct tools to the tasks necessary to accomplish a job is critical. This form is intended to help us help you by pointing you in the right direction in terms of equipment and cost, and starting a dialog which can lead to alternative ideas and creative solutions.

As with any form, this one will miss nuances. But remember that AIA has consulted on, designed and installed digital imaging labs and workstations in many institutions, and has been active in digital imaging since 1992, so we have a substantial experiential database to share, are under no contractual relationship with a given manufacturer and have no inventory concerns.

We will only contact you if you make that request, and we will return our basic recommendations and comments to you within a few days.

For those of you who need to meet a 1-48 hour deadline for a grant or budget submittal (never happens, right?) just call or email for an immediate response.

 

The laws of physics make it impossible for us to respond to you without the information below.

Contact Information

1. * Required information
2. *Name
3. Title
4. Affiliation
5. *Phone
   (xxx) xxx-xxxx
6. Fax
7. Email
8. Address
9. City
10. State
11. Please Contact Me: (I understand my information, name, address, etc. will be held confidential and will not be sold or shared with other organizations).
12. Yes
13. No

I. Type of Material to be Scanned

Check all that apply:

1. Books
2. Rare Books
3. Flat Art
4. Glass Plates
5. Slides
6. Newspapers
7. Scrapbooks
8. Macro Specimens
9. Objects, Artifacts, & Writings in need of Hyper Spectral Imaging
10. Panoramas
11. Replaceable Documents
12. Irreplaceable Documents
13. Fine Art
14. Sculpture
15. Artifacts
16. Fossils
17. Maps
18. Engineering Drawing
19. 3D Reliefs
20. Rock & Mineral Samples
21. Posters
22. Live Subjects
23. Live Microscopic Subjects
24. Media Conversion: Audio & Video, Analogue to Digital

Purpose of Digitization:

1. Archival
2. Preservation
3. Conservation
4. Electronic Content Dissemination
5. Print
6. Reproduction
7. Scientific Analysis

II. Approximate Volume of Scans

Number of pages to be scanned

1. Less than 500
2. 500-5,000
3. 5,000-15,000
4. 15,000-30,000
5. 30,000+

Number of volumes to be scanned

1. Less than 500
2. 500-5,000
3. 5,000-15,000
4. 15,000-30,000
5. 30,000+

III. Handling

Does scanning need to be done at your location?

1. Yes
2. No

Does material require special handling?

1. Yes
2. No
3. Comments:

Can material go through an automatic page feeder, drum, roller or touch the scan surface?

1. Yes
2. No

IV. Resolution (notice we are not asking for PPI or DPI #s, rather the intended use of the scans)

RGB Color?

1. Yes
2. No

Black/White, Grayscale:

1. BW
2. Grayscale
3. RGB

Use: (Check all that apply)

1. Web
2. Traditional/Litho (at original size)
3. Reprint Inkjet/Laser
4. Archive/Preservation

Approximate largest size most often encountered

Approximate smallest size most often encountered

V. Current Capabilities

Staff level of expertise in photography/scanning:

1. Novice
2. Some
3. Professional
4. Professional with digital experience

Staff level of expertise in image processing software (e.g. Photoshop):

1. Novice (work-study, volunteers, library staff)
2. Some
3. Professional
4. Professional with digital experience

VI. Physical Space

1. Describe the physical space - size of room, height of ceiling, obstructions, ventilation, color of walls, ambient lighting, etc.
2. Number of dedicated circuits and amperage
3. Number of 15-Amp outlets
4. Number of 20-Amp outlets

Other comments

2. Make sure your contact information is complete(Name & Phone required)

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Academic Imaging Associates
A Subsidiary of Equinox Imaging Network, Inc.
P.O. Box 192 | 172 Carlen Street
Manchester Center, VT 05255
staff@academicimaging.com

Phone: 802-362-3169 | Fax: 800-375-0826 | West Coast Office: 650-348-2525